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Volodymyr Golembivskiy
CEO and Founder
The company “Golem Agency” (“Golem” or “we” “our”) welcomes you. We have created this Recruitment Notice (“Recruitment Notice” or “Notice”), to assist job applicants (“candidate” or “you”) in understanding how we collect and process your personal data when you respond to our job vacancies, apply, and undergo the selection process.
| Data controller | Private Entrepreneur Volodymyr Golembivs’kyi, tax number 3314019996 |
|---|---|
| Postal address | Ukraine, 03113, Kyiv, 49 Dehtiarivska street |
| Email address | privacy@golem.agency — for inquiries regarding personal data |
We do not collect data from you that is unnecessary for evaluating yor suitability for the job vacancy. We may obtain data from the following sources:
Please note! We consciously do not process personal data of candidates under the age of 18.
| Type of data | Description | Reasons for processing | Lawful basis |
|---|---|---|---|
| Identification data |
| Verification of Biographical data | Performance of the contract |
| Contact data |
| Communication with you | Performance of the contract |
| Data from attached documents |
| Initial assessment of your skills in accordance with requirements of our vacancy and company | Performance of the contract |
| Data from interviews |
| Confirmation of skills stated in the resume | Performance of the contract |
| Data from the completion of a test task |
| Confirmation of skills stated in the resume | Performance of the contract |
We store your data within 1 year from the moment our last communication with you. In the event of a contract between us, we store your data in compliance with the requirements of the law.
In case of any doubts, we may collect certain data from publicly available sources.
| Type of data | Description | Reasons for processing | Lawful basis |
|---|---|---|---|
| Reference data |
| Confirmation of work experience stated in the resume | Necessity for the protection of legitimate interests |
We store your data within 1 year from the moment our last communication with you.
Under certain circumstances, such as having multiple equally qualified candidates, we may contact with third parties for additional data. These third parties may include the contact persons listed in your resume or your former employers.
| Type of data | Description | Reasons for processing | Lawful basis |
|---|---|---|---|
| Advisory data | Additional characteristics or qualifications of you as a candidate | Prevention of fraudulent, harmful, unauthorized, unethical, or illegal activities | Necessity for the protection of legitimate interests |
We store your data within 1 year from the moment our last communication with you.
Your data will not be transferred outside of our firm unless it is necessary to obtain reference data from third parties. By default, we store your data in Ukraine, but we may transfer it to our colleagues in the EU who are directly involved in the selection process.
We strive to ensure the security of your personal data and employ the following protective measures:
| Separate storage | Non-disclosure agreements (NDA) |
|---|---|
| Staff training | Internal policies and instructions |
| Alarm system | Restricted access to premises |
|---|---|
| Closed-circuit television (CCTV) | Alternative power supply |
| Encryption technologies | Two-factor authentication |
|---|---|
| Password controls | Alternative power supply |
You as a subject of personal data in relation to your data have the following rights:
| The Rights | Description |
|---|---|
| Right to information | You have the right to know and be informed about the sources of collection, the location of your personal data, the purposes of their processing, and the location of the data controller |
| Right to access your personal data | You have the right to request access to and receive all of your data that we store |
| Right to object to the processing of your personal data. | You have the right to submit a request with a valid reason to object to the processing of your personal data |
| Right to erasure your personal data. | You have the right to submit a request with a valid reason to erasure your personal data if such data is processed unlawfully or is inaccurate |
| Right to rectify your personal data | You have the right to submit a request with valid reason to rectify your personal data if such data is processed unlawfully or is inaccurate |
| Right to personal data protection. | You have the right to protect your personal data from unlawful processing and accidental loss, destruction, damage due to deliberate concealment, non-provision, or untimely provision, as well as protection against the disclosure of information that is inaccurate or harms your honor, dignity, and business reputation |
| Right to file complaints regarding the processing of your personal data with the Commissioner or Court. | You have the right to file complaints regarding the processing of your personal data with the Commissioner for Human rights of the Verkhovna Rada of Ukraine by email hotline@ombudsman.gov.ua. Please note! If you are dissatisfied with our processing practices, please contact us. |
| Right to withdraw consent. | You may withdraw consent to processing at any time. You also have the right to place restrictions on the processing of your personal data when giving consent |
| Right to use legal remedies in case of violation of the personal data protection legislation. | You have the right to protect your personal data through legal remedies as established by the laws |
| Right to know the mechanism of automated processing of personal data | You have the right to request information from us about the use of automated processing mechanisms for personal data. Please note! We do not use any automated decision-making processes. |
This Notice and legal relationships falling under its scope are governed by the law of Ukraine “About Personal Data Protection” and General Data Protection Regulation.